ActiveRuns on its own
Homepage review
Mondays · 9:00 AM · Spain time
Spends the account's credits, with its own monthly cap.
Scheduled tasks
Automate tasks with AI: one sentence and a time
When you set out to automate tasks with AI, you probably picture Zapier, Make, or an agent that drives your browser. Flipa is a smaller thing: plain scheduled tasks. You say in one sentence what you want and at what time. The task then runs at that time, working from what your company already has in Flipa: your documents and your website's pages. The result stays inside the app, under “What's new.” Flipa doesn't send email, post to social media, reply to reviews or act in your other apps, and nothing gets announced outside the product.
The example on this page is a made-up eyewear shop, Fernhollow Optical: three stores around Madison, Wisconsin, and one person for the website and marketing. Flipa's app interface is in Spanish today, though it answers in the language you write in.
Every Monday at 9, review the homepage and tell me which lines clash with our brand voice
Done. It's scheduled for Mondays at 9:00 AM Spain time (CET). You'll find the result under “What's new.” You can test it now, pause it or remove it whenever you like.
Schedule one
AI for scheduled tasks: what, how often and what time
Pick the three settings and read the sentence that comes out: that's an automatic task in Flipa, a request with a fixed time. Then test it, pause it and remove it. Those are the three things you can do with a real one.
What you'd say to Flipa
“Every Monday at 9:00 AM Spain time, review the homepage and tell me which lines clash with our brand voice.”
PausedRuns on its own
Re-read the website
The 1st of every month · 8:00 AM · Spain time
Spends the account's credits, with its own monthly cap.
Task removed.It won't run again. What it already left in the updates feed is still there.
Demo with a made-up eyewear shop: the results are samples. In Flipa you don't build a task with dropdowns, you ask for it in plain words, and only the account admin can create one. Times are set in Spain time today, so pick the hour with your own time zone in mind.
The scope, no frills
AI task automation: what Flipa does today, what it half-does and what it doesn't
Better to know before you sign up than to find out after.
| What | Today | Details |
|---|---|---|
| Tasks at a fixed time | Yes | Daily, weekly or monthly, at the time you say. Times are in Spain time (CET) today. |
| Testing, pausing and removing them | Yes | The test runs on the spot, without waiting for the scheduled time. |
| A spending cap for tasks | Yes | A monthly credit limit, separate from the rest of the account. |
| Tasks that fire when something happens | Partly | Four triggers appear on the list and only two fire today, both tied to notices about your website. The other two don't work yet. It isn't a general feature. |
| Using your connected tools | Partly | They only look things up. Search Console and Analytics work, and our team turns them on; the rest are in testing. |
| Checking the website against a list of banned words | Partly | It depends on rules that our team loads for you today. |
| Notifying you by email or chat message | No | The result appears under “What's new,” inside Flipa. |
| Sending or publishing anything | No | It leaves the text ready; getting it out the door is your job. |
| Chaining apps and passing data from one to the next | No | That takes an automation tool. |
Tasks are created by the account admin.
Where to start
Automate repetitive tasks with AI: four that make sense
All four are checking or drafting work, which is what Flipa does well. None of them sends anything.
The homepage review
Flipa reads the homepage, holds it up against what it knows about your voice and leaves the list in the updates feed. It doesn't touch the website. It tells you.
Every Monday at 9, review the homepage and tell me which lines clash with our brand voice
Re-reading the website
If a page has changed, it comes in as a new version. Telling you what changed isn't built in: you have to ask for that in the task.
On the 1st of every month, re-read the website
The newsletter draft
It writes in your voice, from what it has on file: promotions with their dates, news, store hours. The draft waits for you in the updates feed, and you're the one who sends it.
On the 25th at 10, draft next month's newsletter
The traffic summary
With Google Analytics turned on, it looks up which pages got the most views. If you need something longer with a set format, see reports.
Every Monday at 8, give me a summary of the website's traffic
Under control
Anything that works on its own needs brakes
Leaving a task scheduled can make you a little nervous: what if it spends all night burning credits? It has three brakes, and all three come already set.
01
A monthly cap for tasks only
Tasks spend the account's credits, but under a limit of their own. The account admin sets it, and the usage screen shows how much they've spent so far.
- The account's credits
- A separate cap for tasks
- Spent so far, on the usage screen
02
Ten minutes per task
Each task is cut off at ten minutes. None of them keeps spinning. And if the service goes down partway through, the task is repeated once, no more.
03
No credits, no runs
If the month's credits run out, tasks stay paused until there's a balance again. They don't carry on regardless, and they don't drop in quality to stretch what's left.
So you pick the right tool
When AI task automation tools are the better fit
Flipa isn't an app for chaining other apps. Say you want to automate a process from start to finish: “when an order comes in, create the invoice, log it in the spreadsheet and message the warehouse.” That's a job for an automation tool (Zapier and Make are the names most people know), and often for someone to set it up.
The two get along fine. If your automation tool offers a connection for assistants, Flipa can connect to it with a key and look things up in it. The key goes into a protected field, never into the chat. One of the tools on the list, n8n, is in testing. The details are in integrations.
A rule worth knowing: by default, connected tools only look things up. Letting them make changes as well is something the account admin turns on, one connection at a time, and it gets written to the log.
And if you're still not sure what you need, before you buy anything read how an AI agent, an assistant and a chatbot differ. Often what was missing was the Monday check.
Frequently asked questions
Five questions about fixed-time tasks
What can I automate with AI in a small business?
With Flipa, the checks and drafts that repeat: reviewing the homepage every Monday, re-reading the website, drafting the monthly newsletter or summarizing traffic. What it doesn't cover is moving data between apps or sending messages. On the operations side, teams usually start with a notice that gets written the same way every month.
Do I need to know how to code to automate tasks with Flipa?
No. You create a task by saying it: what you want, how often and at what time. Flipa schedules it and shows it to you so you can test it. The one condition is that tasks are created by the account admin. Keep in mind that times are set in Spain time (CET) today.
Where do I see the result of a scheduled task?
Under “What's new,” inside Flipa. That's where each task's output appears when its turn comes. It doesn't go out through any other channel, so it's worth making a habit of checking; say, Mondays at a quarter past nine.
Can it email or message me when it's done?
No. Today Flipa doesn't notify you outside the product, not by email and not by chat message. It doesn't send or publish what it prepares, either. If you can't do without that, you need an automation tool alongside Flipa.
Do automatic tasks spend credits?
Yes. Each run spends credits from the account's balance, as if someone had made that request in the chat. Tasks have a separate monthly cap, and if the credits run out they stay paused. Plans aren't published yet; what there is to know is on the pricing page.
Keep reading
Integrations
Which tools Flipa can look things up in, and which are in testing.
Reports
The monthly one-pager, written in your house format.
Flipa for operations
The checks that come around every week and every month-end close.
AI agent, assistant or chatbot
How they differ, so you don't buy the wrong thing.
The Monday check, with nobody reminding anyone
- Scheduled with one sentence
- The result waits in the updates feed
- You decide the cap