Save the price book in the current format
Flipa reads today's Excel, the .xlsx. If yours is still an .xls, it tells you to save it in the new format. It reads up to 3,000 rows per sheet; if a division runs past that, split it in two.
AI for contractors and remodelers
AI for contractors: ask your price book
AI for contractors doesn't need to know construction in general. It needs to know your jobs. At Tallgrass Remodeling the price book is a spreadsheet with six tabs that only Gary understands, since he built it. Flipa reads it row by row, and now the whole office can ask it what they used to ask Gary. One thing up front: Flipa doesn't calculate your estimate. It answers from your own price sheet.
Tallgrass Remodeling is a made-up company: whole-home remodels, fifteen people, Kansas City, Missouri. The amounts in the examples are made up too. The app's interface is in Spanish today; Flipa answers in the language you write in.
What's included in the tub-to-shower conversion line?
Per your price book: tear-out of the tub, an acrylic shower pan, and trim-out. The glass door is a separate line. And your terms add that debris goes in the dumpster, at no charge if the job already has one on site.
Price book 2026.xlsxGeneral terms.pdf
Getting it ready
Three steps, and the first one is “Save As”
You don't have to rebuild the price book or move it to other software. The sheet you already have works, tabs and notes included. The general walkthrough is in how Flipa works.
Upload it with your terms and warranties
The sheet, the general terms PDF, the warranty PDF, and the guide to how you write to homeowners. The account's admin uploads them, and it doesn't use credits. When prices change, upload the sheet under the same name and it comes in as a new version.
Ask
Anyone in the office, by the name of the line item. The answer arrives with the fact and the document it came from, which you can open to check.
Excel, row by row
This is Tallgrass's price book. Ask it
Two sheets of the six: drywall and tile, and plumbing. Pick a line item from the drop-down and see which row the fact comes from. One has no price and another isn't on any sheet: try those too.
| Row | Line item | Unit | Price | What's included |
|---|---|---|---|---|
| 208 | Wall tile demo | sq ft | 3.25 | Tear-out and haul to dumpster |
| 209 | Framed partition, 2x4 | lin ft | 28.00 | Lumber and labor |
| 210 | Skim coat | sq ft | 1.90 | Level 5 finish, one coat |
| 211 | Self-leveling underlayment | sq ft | 4.10 | Up to 1 in thick |
| 212 | Wall tile install | sq ft | 14.00 | Setting, thinset, and grout. Tile separate |
| 213 | Porcelain floor tile install | sq ft | 12.50 | Setting and baseboard. Material separate |
| 214 | Prehung door install | ea | no price | Shim, plumb, and fasten |
| 215 | Drywall ceiling | sq ft | 4.75 | 1/2 in board, hang, tape, and finish |
| Row | Line item | Unit | Price | What's included |
|---|---|---|---|---|
| 41 | Hot and cold supply rough-in | ea | 385.00 | PEX lines and shutoff valves |
| 42 | PVC drain to stack | ea | 290.00 | Up to 10 ft run |
| 43 | Tub-to-shower conversion | ea | 4,850.00 | Tear-out, acrylic shower pan, and trim-out. Glass door separate |
| 44 | Toilet install | ea | 265.00 | Set and connect. Fixture separate |
| 45 | 50-gallon electric water heater | ea | 1,950.00 | Heater, supply lines, and startup |
| 46 | Drain stack replacement | lin ft | 95.00 | PVC, per floor |
- What do we charge per square foot for wall tile?
- 14.00 per square foot, with setting, thinset, and grout. The tile itself is separate. Source: Price book 2026.xlsx.
- What does a tub-to-shower conversion run?
- 4,850.00 each, with tear-out, an acrylic shower pan, and trim-out. The glass door isn't included. Source: Price book 2026.xlsx.
- And installing a prehung door?
- The line item is in the price book, but with no price. I won't give a ballpark: I log it as pending.
In Flipa, the answer shows the document it checked, not the sheet or the row. We light up the row here so you can see where the fact comes from. Sample line items and prices.
Writing
The scope of work, and the email nobody wants to send
Looking things up is half of it. The other half is writing what goes with the number. In proposals and quotes Flipa writes the text with your terms open; the final figure is still yours to set.
- Each text comes in a box with its “Copy” button.
- It isn't estimating software: it doesn't do takeoffs or total up divisions.
- It doesn't send the email. You copy it, look it over, and send it yourself.
Write the scope of work for the bathroom with these line items: tub-to-shower conversion, wall tile, and supply rough-in
Done, with what the price book says about each line and with your terms. I haven't put in amounts or added anything up: that's yours. It starts like this:
“Primary bathroom. Replace the tub with an acrylic shower pan, including tear-out of the existing tub. Wall tile with setting and grout included; the tile is selected by the homeowner and billed separately…”
Price book 2026.xlsxGeneral terms.pdf
Who uses it
AI for general contractors and remodeling contractors: who asks what
Whether you're a fifteen-person remodeler or a small general contractor with project managers in the field, the questions split up by desk.
The price of a line item
What do we charge per linear foot for a framed partition?
The exact figure from the sheet, without waiting for whoever built it to get back from a jobsite.
What's in and what's out
Does floor tile include the baseboard?
It reads what's in the row: unit, price, and what's included. If the row says nothing about baseboard, it doesn't assume.
The walkthrough where they want a number now
What do I tell them about converting the tub to a shower?
What the line costs per the price book and what's separate, so you don't give away the glass door by accident. More in Flipa for sales.
The wording that goes with the estimate
Write the payment schedule and warranty language for this estimate
From your general terms, not from the ones people usually paste in.
The superintendent's question
What warranty do we give on waterproofing a deck?
It answers from the warranty document and shows the source, in case the homeowner wants to see it.
The change order nobody wrote up
Write up the change order: the homeowner wants a tile niche added in the shower
It words the description from what your price book says the line includes and what your terms say about changes. No amount and no math: those are yours.
The delivery ticket in a photo
What does this delivery ticket say?
If you attach a photo of a document with text on it, it transcribes it. A blueprint or a photo of a wall, no: there's nothing there to read.
The notice to the neighbors
Notice for the condo building: we're shutting off the water Thursday from nine to noon
A draft in the house tone, to print or send. Sending it is on you.
The gaps in the price book
Which line items have people asked about that have no price?
Every line item someone asked for that wasn't there lands in “I was asked this and didn't know,” with how many times it came up. The admin fills them in at one sitting.
How far it goes
AI for construction companies that estimate from a spreadsheet: which part it does
If you want AI that builds the estimate for you, that's a different kind of tool. Flipa doesn't replace your estimating software or your sheet. It saves you digging through it and writes what goes around it.
| Does it? | Detail | |
|---|---|---|
| Tell you the price of a line item | Yes | From your price book in .xlsx, sheet by sheet and row by row. |
| Tell you what's included and what's separate | Yes | If it's written in the sheet or in your terms. |
| Draft scopes of work, terms, change order wording, and emails | Yes | A draft to copy, which someone reviews. |
| Flag a line item with no price | Yes | It says so and logs it as pending. |
| Measure the job | No | It doesn't pull square footage from a plan or a photo. |
| Calculate the estimate or the bid | No | It doesn't multiply quantities or total up divisions. That belongs to your sheet or your software. |
| Read blueprints | No | Nor the charts or images inside an Excel file. |
| Track progress billing | No | It doesn't follow percent complete or what's been invoiced. |
Two details about the sheet: dates come out as a number, and the search goes by words, so the name of the line item should be written in its row. If you also sell or rent what you remodel, see Flipa for real estate.
Frequently asked questions
Before you upload the price book: six questions
What is AI good for at a contracting or remodeling company?
In Flipa, two things: looking up what you already have in writing (price book, terms, warranties) and drafting what goes with a job, like scopes of work or emails to homeowners. It isn't for measuring or calculating. If the company is small and hardly anything is written down yet, start with Flipa for small business.
Is Flipa the best AI for contractors who want estimates done for them?
No. It doesn't do the estimate: it doesn't measure, multiply, or total up divisions. It tells you what each line item costs per your price book and what it includes, and drafts the text that goes with it. The final number is yours, from your sheet or your software.
Does it read my price book even if it has several tabs?
Yes. It reads it sheet by sheet and row by row, up to 3,000 rows per sheet, as long as it's an .xlsx. It searches by words: if the row says “wall tile” and you ask about a “backsplash,” it may not land on it. When it can't find it, it says so.
Can it read blueprints or jobsite photos?
No. Flipa reads text. If you attach a photo of a document, like a delivery ticket or a scanned sheet, it transcribes it. From a blueprint or a photo of a wall it doesn't get measurements or line items.
Does it work for writing scopes of work?
Yes. You give it the line items and it writes the scope with what your price book says each one includes and with your terms. It comes out as a draft in a box to copy. Look it over before sending: it can be wrong.
What should a US contractor know before signing up?
The app's interface is in Spanish today and English isn't available yet, though Flipa answers in the language you write in. Plans start at $99/mo per account (it runs on credits), and you buy one by card on the pricing page, cancel anytime. The Trial is free, no card needed: 2,000 credits, one time. It runs in a web browser. Google Drive, Gmail, Slack, and HubSpot connections aren't available yet.
Keep going
A price book anyone can ask
- Your price book answers questions: line item, price, and what's included.
- It writes from your terms: scopes of work, warranties, and emails.
- The final number is yours: Flipa doesn't measure or calculate.